Website Terms of Use
Created 15 April 2024
These Website Terms of Use, together with any and all other documents referred to herein, set out the terms under which you may use this website, www.womenwhoworkinfieldsports.co.uk (our “Site”). Please read these Terms of Use carefully and ensure you understand them. Your agreement to comply with and be bound by these Terms of Use is deemed to occur upon your first use of our Site. If you do not agree to comply with and be bound by these Terms of Use, you must stop using our Site immediately.
Definitions
In these Terms of Use, the following expressions have the following meanings:
“we”, “us” and “our” means Women Who Work In Fieldsports Ltd, a company registered in England and Wales under company number 15136039 and whose registered address is 16 Maple Avenue, Leigh-On-Sea, England, SS9 1PR.
“Content” means all text, images, audio, video, scripts, code, software, databases, and any other form of information capable of being stored on a computer that appears on, or forms part of, our Site.
“System” means any online communications facility we make available on our Site either now or in the future. This may include, but is not limited to, contact forms, email, and live chat.
Access to our Site
Access to our Site is free of charge.
It is your responsibility to make all arrangements necessary to access our Site.
Access to our Site is provided “as is” and on an “as available” basis. We may alter, suspend or discontinue our Site (or any part of it) at any time and without notice. We will not be liable to you in any way if our Site (or any part of it) is unavailable at any time and for any period.
Intellectual Property Rights
All Content included on our Site and the copyright and other intellectual property rights subsisting in that Content belongs to or has been licensed by us unless specifically labeled otherwise. All Content is protected by applicable United Kingdom and international intellectual property laws and treaties.
Subject to clause 3.3, you may not reproduce, copy, distribute, sell, rent, sub-license, store, or in any other manner re-use Content from our Site without our prior written consent.
You may:
Access, view, and use our Site in a web browser (including any web browsing capability built into other types of software or app);
Download our Site (or any part of it) for caching;
Print pages from our Site;
Download extracts from pages on our Site; and
Save pages from our Site for later and/or offline viewing.
Our status as the owner and author of the Content on our Site (or that of identified licensors, as appropriate) must always be acknowledged.
You may not use any Content saved or downloaded from our Site for commercial purposes without first obtaining a license from us (or our licensors, as appropriate) to do so.
Handling of Infringement Notices: If you believe that any Content on our Site infringes your intellectual property rights, please contact us at hello@womenwhoworkinfieldsports.co.uk and provide details of the alleged infringement. We will review the information and take appropriate action as required.
Links to Our Site
You may link to our Site provided that you:
Do so in a fair and legal manner;
Do not do so in a manner that suggests any form of association, endorsement, or approval on our part where none exists;
Do not use any logos or trademarks displayed on our Site without our prior written consent; and
Do not do so in a way that is calculated to damage our reputation or to take unfair advantage of it.
Framing or embedding of our Site on other websites is not permitted without our prior written consent.
You may not link to our Site from any other site the content of which contains material that:
Is sexually explicit;
Is obscene, deliberately offensive, hateful, or otherwise inflammatory;
Promotes violence;
Promotes or assists in any form of unlawful activity;
Discriminates against, or is in any way defamatory of, any person, group, or class of persons, race, sex, religion, nationality, disability, sexual orientation, or age;
Is intended or is otherwise likely to threaten, harass, annoy, alarm, inconvenience, upset, or embarrass another person;
Is calculated or is otherwise likely to deceive another person;
Is intended or is otherwise likely to infringe (or threaten to infringe) another person’s privacy;
Misleadingly impersonates any person or otherwise misrepresents the identity or affiliation of a particular person in a way that is calculated to deceive (obvious parodies are not included in this definition provided that they do not fall within any of the other provisions of this clause 4.3);
Implies any form of affiliation with us where none exists;
Infringes, or assists in the infringement of, the intellectual property rights (including, but not limited to, copyright, trademarks, and database rights) of any other party; or
Is made in breach of any legal duty owed to a third party, including, but not limited to, contractual duties and duties of confidence.
Links to Other Websites
Links to other websites may be included on our Site. Unless expressly stated, these websites are not under our control. We neither assume nor accept responsibility or liability for the content of third-party websites. The inclusion of a link to another website on our Site is for information only and does not imply any endorsement of the websites themselves or of those in control of them.
Use of Our System
You may use our System at any time to contact us. However, you must not:
Communicate in a way that is obscene, deliberately offensive, hateful, or otherwise inflammatory;
Submit information that promotes violence;
Submit information that promotes or assists in any form of unlawful activity;
Submit information that discriminates against, or is in any way defamatory of, any person, group, or class of persons, race, sex, religion, nationality, disability, sexual orientation, or age;
Submit information intended or otherwise likely to threaten, harass, annoy, alarm, inconvenience, upset, or embarrass another person;
Submit information that is calculated or is otherwise likely to deceive;
Submit information that is intended or otherwise likely to infringe (or threaten to infringe) another person’s right to privacy or otherwise uses their personal data in a way you do not have a right to;
Misleadingly impersonate any person or otherwise misrepresent your identity or affiliation in a way that is calculated to deceive;
Imply any form of affiliation with us where none exists;
Infringe, or assist in the infringement of, the intellectual property rights (including, but not limited to, copyright, trademarks, and database rights) of any other party; or
Submit information in breach of any legal duty owed to a third party, including, but not limited to, contractual duties and duties of confidence.
Monitoring of System Use: We may monitor communications made using our System and reserve the right to moderate, remove, or restrict any content deemed inappropriate.
Moral Rights: Any information you send us through our System may be modified by us and, by sending us such information, you waive your moral right to be identified as the author of that information.
Privacy: Any personal information sent to us, whether through our System or otherwise (including but not limited to your name and contact details), will be collected, used, and held in accordance with your rights and our obligations under the law.
Membership
All of our individual membership packages are paid for on an annual or monthly basis for a twelve-month period.
The membership fee may be increased or reduced at any time and at our sole discretion. We will contact you should there be any changes to the membership fee.
We reserve the right to reject membership for any reason whatsoever.
Membership Benefits: Members will receive:
Access to Women Who in Fieldsports webinar sessions;
Access to Women Who in Fieldsports talks;
Access to the Women Who in Fieldsports Membership Directory;
Access to Women Who in Fieldsports resources; and
Access to mentoring network
Cancellations and Refunds:
Members can cancel their recurring subscription at any time during their membership.
For the monthly fee, all commitments to pay each of the 12 monthly fees continue until the end of the month.
For the annual fee, you will pay up until the end of the month you are cancelling in.
Please contact hello@womenwhoworkinfieldsports.co.uk to discuss reimbursement.
Refunds, if required, will be considered on a case-by-case basis and only if our business hasn’t fulfilled our obligations.
Events
Women Who in Fieldsports will use the information you have provided to keep you informed about events with instructions on how to access and make the most of the event and to advise you of this same event in future years. Where required, we will also share details with third parties who are assisting with the event, for example, we may share your details with an event provider if we will be using a third-party online application to facilitate elements of this event. By registering for this event, you agree to this use of your information.
Event Recording: Please be aware that Women Who in Fieldsports may record parts of the event. This may include your image or voice. By registering for the event, you grant Women Who in Fieldsports permission to use any recorded materials containing your image or voice for the purposes of promoting future events or other marketing purposes.
Cancellations and Refunds:
If an event is canceled due to unforeseen circumstances, such as weather or other events beyond our control, we will contact you and refund any payments made by you.
Cancellations by attendees must be made at least 14 days before the event to be eligible for a full refund. Cancellations made less than 14 days before the event may not be eligible for a refund unless there are exceptional circumstances.
Requesting Refunds: To request a refund, please contact us at hello@womenwhoworkinfieldsports.co.uk with your event registration details.
User-Generated Content
If our Site allows users to upload comments, media, or other forms of content, we reserve the right to moderate, remove, or restrict any content that does not adhere to our policies.
By submitting user-generated content to our Site, you grant us the right to use, modify, and distribute the content for purposes including but not limited to marketing, promotion, and site improvement.
You remain responsible for the content you submit, and any potential legal consequences from that content.
Privacy and Copyright: Do not submit content that infringes on the privacy or intellectual property rights of others. Users should refrain from sharing personally identifiable information of others without consent.
Dispute Resolution
If any dispute arises between you and us in relation to our Site or these Terms of Use, it will be resolved through negotiation and mediation where possible. In the event that mediation is not successful, the dispute will be referred to arbitration in accordance with the rules of the London Court of International Arbitration.
Arbitration: The seat of arbitration shall be London, United Kingdom. The language of the arbitration shall be English.
Privacy and Cookie Policies
We are committed to ensuring your privacy and data protection. Our Privacy Policy and Cookie Policy explain how we collect, use, and protect your data when you use our Site. Please review these policies carefully to understand our practices.
Links to Policies:
Privacy Policy
Cookie Policy
Changes to these Terms of Use
We may alter these Terms of Use at any time, with or without prior notice to you. Any changes will become binding on you upon your first use of our Site after the changes have been implemented.
We recommend checking this page regularly to keep up to date with our Terms of Use.
Privacy Policy
Created on 15 April 2024
We understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, www.womenwhoworkinfieldsports.co.uk (our "Site") or becomes a member of our organisation and have taken steps to protect the data we collect from you, as described in sections 5 and 6 below. Any personal data we do collect will only be used as permitted by law.
Please read this Privacy Policy carefully and ensure you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of our Site. If you do not accept and agree with this Privacy Policy, you must stop using our Site immediately.
About Us
Our Site is owned and operated by Women Who Work In Fieldsports Ltd, a company registered in England and Wales under company number 15136039 and whose registered address is 16 Maple Avenue, Leigh-On-Sea, England, SS9 1PR ("Women Who Work In Fieldsports Ltd").
WWWF is the controller and responsible for your personal data. Please see contact details in section 10 below.
What This Policy Covers
This Privacy Policy applies to your use of our Site and to your membership of our organisation. Our Site may contain links or embedded content to or from other websites. We have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
What Is Personal Data?
Personal data is defined by the Data Protection Act 2018 and the General Data Protection Regulation (EU Regulation 2016/679) (the "Data Protection Laws") as "any information relating to an identified or identifiable living individual."
Personal data is, therefore, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
Your Rights
Under the Data Protection Laws, you have the following rights, which we will always work to uphold:
The right to be informed about our collection and use of your personal data;
The right to access the personal data we hold about you;
The right to have your personal data corrected if any of your personal data held by us is inaccurate or incomplete;
The right to be forgotten, i.e., the right to ask us to delete or otherwise dispose of any of your personal data we have;
The right to object to (i.e., prevent) the processing of your personal data;
The right to restrict the processing by us of your personal data to a particular purpose or purposes;
The right to data portability (i.e., the transfer of your personal data to a third party);
The right to withdraw consent to our processing your personal data at any time; and
Rights relating to automated decision-making and profiling.
You can obtain further information about your rights from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you may lodge a complaint with the Information Commissioner’s Office.
The Personal Data We Collect and How We Use It
We may collect, use, store, and transfer different kinds of personal data about you for the purposes which we describe below. We will only use your personal data when the law allows us to.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
Data We Collect and Purposes We Use It For
When you sign up as a Member, Women Who Work in Fieldsports (WWWF) will obtain your full name, title, email address, contact number, billing address, organisation, job function, job role, your interests, preferences, feedback, survey responses, and marketing communication preferences for customer service purposes.
In particular:
At checkout, we will collect your full name, title, organisation, job title, job function, email address, username, and password. This information is used to set up your account for our Site. If you are redirected to an offsite payment gateway, such as Stripe, to complete your payment, we may store this information in a temporary session variable to set up your account when you return to our site.
At checkout, we may also collect your billing address and phone number. This information is used to confirm your credit card. The billing address and phone number are saved by our Site to prepopulate the checkout form for future purchases and so we can get in touch with you if needed to discuss your order.
At checkout, we may also collect your bank account details, credit card number, expiration date, and security code. This information is passed to our payment gateway to process your purchase. The last 4 digits of your credit card number and the expiration date are saved by our Site to use for reference and to send you an email if your credit card will expire before the next recurring payment.
WWWF will use your personal data to keep you in touch with all the latest events, to administer your registration for and attendance at events, and allow you to get the most out of your membership. We may share your details as a delegate at an event with third parties for legitimate purposes connected to the event.
You can ask us or third parties to stop sending you marketing messages by contacting us at any time.
Cookie Policy: We use cookies and similar tracking technologies to improve your experience on our Site. This includes functional cookies that help the Site work, analytical cookies to understand usage patterns, and advertising cookies to personalize content and ads. You can control cookies through your browser settings. For more information, please see our Cookie Policy [link to cookie policy].
Automated Decision-Making: We do not currently engage in any processes involving automated decision-making or profiling. If this changes, we will update the privacy policy to include the relevant information.
Consent: By providing us with your personal data, you consent to its processing in accordance with this policy. You can withdraw your consent at any time.
Purpose Limitation: We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis that allows us to do so.
How Long We Retain Your Data For
We will keep your membership data as long as required to support an active membership and will keep that data up to a maximum of 5 years from the cancellation date of your membership, in case you wish to reactivate your membership in the future.
The duration of the storage of personal data collected through the Stripe payment gateway will be in accordance with Stripe's terms of use and with all relevant tax and other laws in the United Kingdom.
All emails containing your personal data will be deleted no later than 5 years after the subject matter of your email has been resolved.
You may withdraw your consent to us using your personal data at any time and request that we delete it.
If we do collect any personal data, it will be processed and stored securely and for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the Data Protection Laws at all times.
How and Where We Store Your Personal Data
We will only store your personal data within the United Kingdom ("UK"). on UK-located shared servers and will not transfer your personal data outside of the UK without ensuring that the Data Protection Laws are complied with and a similar degree of protection is afforded to it as applies under UK law.
Personal data security is essential to us, and to protect personal data we take appropriate organisational, technical, and security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Sharing Your Personal Data
We share your personal data with Mailchimp.com for marketing purposes, your payment information with Stripe.com to process your membership payments, and tracking data relating to your use of our Site with Google.com. We can access the personal data about you that is held by each of these third-party service providers.
In some circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
How You Can Access Your Personal Data
If you want to know what personal data we have about you, you can ask us for a copy of it (where any such personal data is held). This is known as a "subject access request".
All subject access requests should be made in writing and sent to the email or postal addresses shown in section 10. We do not normally charge for a subject access request. However, if your request is "manifestly unfounded or excessive" (for example, if you make repetitive requests or a large amount of data in one request), we may charge a reasonable fee to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. If your request is more complex, we will take a further two months to respond and we will let you know if this is the case.
Contacting Us
If you have any questions or concerns about our Site, our business, or this Privacy Policy, please contact us by email at hello@womenwhoworkinfieldsport.co.uk, by telephone on 07944394094, or by post at 16 Maple Avenue, Leigh-On-Sea, England, SS9 1PR.
Cookie Policy
Created 15 April 2024
This Cookie Policy explains how Women Who Work In Fieldsports Ltd uses cookies and similar technologies to recognise you when you visit our website, www.womenwhoworkinfieldsports.co.uk (our “Site”). It explains what these technologies are, why we use them, and your rights regarding their use.
What Are Cookies?
Cookies are small data files that are placed on your device (computer, smartphone, tablet, etc.) when you visit a website. They are widely used to make websites work, or work more efficiently, as well as to provide information to website owners.
Types of Cookies
There are several different types of cookies that our Site may use:
Essential Cookies: These cookies are necessary for our Site to function correctly. They enable core features such as user authentication and security.
Performance and Analytics Cookies: These cookies collect information about how you use our Site, such as which pages you visit and which links you click. This information is used to improve our Site and tailor it to your preferences.
Functional Cookies: These cookies allow our Site to remember your choices and provide enhanced, more personal features.
Advertising and Tracking Cookies: These cookies track your browsing activity across different websites and may be used to deliver targeted advertisements or limit the number of times you see an ad.
Why We Use Cookies
We use cookies for several reasons, including:
To provide a smooth and efficient browsing experience.
To understand how our Site is used and to improve it.
To deliver targeted advertisements and marketing communications.
To remember your preferences and settings.
Your Rights and Choices
You have the right to decide whether to accept or reject cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to reject cookies or alert you when a website tries to set cookies.
If you choose to reject cookies, you may still use our Site, but some parts of it may not function correctly.
Managing Cookies
You can manage or disable cookies through your browser settings. Please refer to your browser's help menu for specific instructions. You can also use online tools to manage cookie preferences.
Third-Party Cookies
Our Site may allow third-party cookies for purposes such as advertising, analytics, and social media sharing. These cookies are governed by the respective third parties' cookie policies, and we recommend you review them for more information.
Changes to this Cookie Policy
We may update this Cookie Policy from time to time to reflect changes to our use of cookies. Any changes will become effective immediately upon posting on our Site.
Contact Us
If you have any questions or concerns about our use of cookies, please contact us at:
Email: hello@womenwhoworkinfieldsports.co.uk